Group reservation management

Streamline Group Bookings & Room Blocks

WebRezPro’s intuitive group management software simplifies multi-room reservations for weddings, tours, conferences, and corporate events—giving hoteliers complete control over room blocks, rates, and billing, while offering planners convenient self-service tools.

Group Folios

Centralize all reservations, billing, and reporting for a group within one master folio. Set up room blocks and special rates, manage rooming lists, track contract status and deposits, add charges, process payments, and execute bulk group check-ins and check-outs in seconds—all from one convenient spot.

Flexible Group Billing

Flexible billing controls let you choose how charges are routed. Apply room rates and incidentals to individual guest accounts or consolidate all charges onto a master invoice.

Group Check-In & Batch Edit

View, modify, and update all reservations within a group from a single folio. The Group Edit tool makes updating stay dates, adding guest names, and processing bulk check-ins or check-outs fast and simple.

Negotiated Rates

Configure custom pricing models for any group scenario. Set fixed negotiated rates or percentage discounts to win lucrative group business while protecting your yield.

Self-Service Group Portal

Give event planners and group organizers 24/7 access to monitor their room blocks online. Planners can log in to view real-time pick-up progress, create or update reservations, securely store credit cards on file, and track folio charges and payments—reducing front-desk calls while keeping rooming lists accurate.

Room Block Management

Effortlessly manage room and rate allocations from start to finish. Track real-time pick-up progress and set automatic release dates so unsold inventory automatically returns to public availability.

Group Email Automation

Create custom group email templates for proposals, quotes, booking confirmations, and pre-arrival instructions to maintain professional, effortless communication with event planners.

Online Group Bookings

Assign unique access codes or dedicated booking links to allocated rates, allowing attendees to conveniently reserve their rooms at negotiated rates directly through your WebRezPro online booking engine.