Responding to negative reviews is the key to creating a positive online reputation for your business.
***Guest post from BlueJay Reviews, a WebRezPro partner***
Many hoteliers dread negative reviews, however it’s important to know that when negative reviews are managed correctly, they can actually help to create a positive impression among your existing and potential customers.
When your property does receive the unfortunate negative online review it doesn’t mean that your property and service is actually terrible. The truth for any business is that no matter how great your business is, not all customers are going to leave happy. While you can’t prevent all bad reviews, you can have a game-plan for when it does happen.
Negative reviews can be a blessing in disguise
It’s only natural to be upset and defensive when a customer leaves a negative review, but these feelings are misguided. Here are two reasons why negative reviews can actually help your business:
1.) They legitimize your review pages.
A mix of negative and positive reviews shows customers that your online reviews are genuine. If a review page only has very positive reviews then consumers reading those reviews will become a bit suspicious about whether the page is genuine or not. Research has shown that customers will trust reviews more if they see both positive and negative reviews. After all, no one is perfect.
2.) They bring to light valuable feedback.
Negative reviews can uncover real problems and challenges that your property may be facing. This valuable feedback can not only help you improve your systems and processes but can also give you guidance to make simple changes that can improve your business’s overall guest experience. Also, responding appropriately to negative feedback from a guest could be the key to that guest coming back in the future.
The way you respond to negative reviews both online and in action at your property can have major consequences on your bottom line. All reviews, positive or negative, have an important place in your online reputation. The key is to effectively respond to the feedback and use it to grow your business.
Why you should respond to negative reviews
Potential future guests are looking at your property’s review pages. Research shows that 92% of consumers check online ratings and reviews before making any buying decision. This is truer in the hotel and travel industry than any other industry. 40% of consumers will form an impression of your hotels’ reputation based on those reviews.
It’s critical that potential customers who are reading your property’s online reviews gain the impression you want them to have. Customer perception is shaped by how well your business responds to negative reviews. The way you publicly respond to negative reviews shows potential customers what kind of service they will receive if they choose to stay with you. Potential customers understand that sometimes people have a negative experience at a business, but what is most telling is how that business handled that negative experience. Customers want to know that they will be treated respectfully if they choose to stay at your property.
I received a negative review: what do I do?
It’s important to take a deep breath and not let the initial emotional response you may be feeling come across online in your response. Respond to negative reviews tactfully to turn the customer’s negative experience into a positive one. Don’t be overly defensive, keep the conversation going. Make sure that you follow up with the customer until the customer’s issue has been resolved. Once the problem has been solved, you can politely ask the customer to edit the review or delete it altogether.
Here are a few helpful tips on how to respond to a negative review:
Be sympathetic and apologize. While dealing with an upset customer, take a step back and put yourself in their shoes. Whether or not it’s your fault, a polite apology can help retain the customer. The words “I’m sorry” are very powerful not only in your personal relationships with friends and family, but, believe it or not, in business as well. Even if you aren’t completely to blame, offering a sincere apology has the power to defuse a situation, sometimes even instantaneously. By apologizing, you show your guest (and potential new guests) that you hear them and acknowledge their concerns. You make it clear that you are willing to provide fantastic service for all of your guests.
Provide a solution. In addition to apologizing, offering real solutions to the problem is key. The solution should show that you’ve put an effort into the response and aren’t just posting a canned response. The solution should show genuine concern and thoughtfulness.
Offer to take the conversation offline. If a customer is very angry it may be wise to offer to speak to them offline. Explain that this will help you ensure that the problem is resolved quickly. Don’t be afraid to provide them with your direct contact information in a private message.
Say “thank you.” Show that you appreciate their time and feedback. Be sympathetic to their concerns and thank them for leaving feedback that will help you build a stronger business.
Get more positive reviews. Responding to negative reviews is very important, but it is equally important to minimize the impact of negative publicity. It is important to get more positive feedback coming in for your property. Email or text review requests to your customers. Studies show that 70% of customers will leave a review when asked. WebRezPro with BlueJay Reviews integration can help you automate this process when guests check out.
Stay on top of your reviews with BlueJay Reviews
Staying on top of customer feedback is hard. The BlueJay Reviews platform can help. With BlueJay you can maintain a steady stream of fresh reviews, manage feedback, respond to reviews immediately (even automatically) and share positive reviews on your social media pages plus more. To learn more about the WebRezPro integrated review management program with BlueJay Reviews please visit: https://www.webrezpro.com/partners/bluejay-reviews/
